Process Categories

What is Process Category?

Use Process Categories to organize your Processes. Organizing your Processes into Categories makes it easier to search for a Process based on its assigned Category. Assign multiple Process Categories to a Process if necessary. For example, assign a Process named "Loan Request" to the "Banking" and "Loans" Process Categories.

Assigning your Process to Process Categories also makes it easier for Request participants to start a Request of your Process. Processes are organized by Process Categories in the New Request screen, which is where new Requests are started. In the New Request screen, a Process displays in each Process Category to which it is assigned.

Process Categories can be in active or inactive status. Following is a description of each status:

• Active: Active Process Categories can have Processes assigned to them.

• Inactive: Inactive Process Categories cannot have Processes assigned to them. Furthermore, Processes assigned to an inactive Category no longer display in the New Request screen even though such Processes may be active.

View Process Categories

Follow these steps to view Process Categories:

1. Log on to ProcessMaker Platform.

2. Click the Designer option from the top menu. The Designer Welcome Screen displays.

3. Do one of the following:

   • From the Assets pane in the Designer Welcome Screen, mouse-hover over the Processes icon, and then select View All Processes.

     

   • Click the Processes iconfrom the left sidebar.

4. Click the Categories tab. The Process Categories display.

No Process Categories?

If no Process Categories exist, the following message displays: No Results.

Search Process Categories

Use the Search setting to filter Process Categories by their names.

Display Information the Way You Want It

​Control how tabular information displays, including how to sort columns or how many items display per page.

Create a New Process Category

Follow these steps to create a new Process Category:

1. View your Process Categories.

2. Click the +Category button. The Create Process Category screen displays.  

   

3. In the Category Name setting, enter the name of the new Process Category. The Process Category name must be unique from all other Process Category names in your organization and can only use apostrophe characters (') and spaces. This is a required setting.

4. From the Status drop-down menu, select one of the following options for the Process Category's status:

   • Active: Select Active to allow Processes to be assigned to this Process Category. This is the default option.

   • Inactive: Select Inactive to create this Process Category but not be available to assign Processes to it. Inactive Process Categories cannot have Processes assigned to them. Furthermore, Processes assigned to an inactive Category no longer display in the New Request screen even though such Processes may be active.

   The Active option is selected by default. This is a required setting.

5. Click Save.

Edit a Process Category

Follow these steps to edit a Process Category:

1. View your Process Categories.

2. Click the menu, and then select the Edit Category option for the Process Category to edit. The Edit Process Category page displays.  

   

3. Edit the following information about the Process Category as necessary:

   • In the Category Name setting, edit the name of the Process Category if necessary. The Process Category name must be unique from all other Process Category names in your organization. This is a required setting.

   • From the Status drop-down menu, change the status of the Process Category, if necessary, from the following options:

     • Active: Select Active to allow Processes to be assigned to this Process Category. This is the default option.

     • Inactive: Select Inactive to create this Process Category but not be available to assign Processes to it. Inactive Process Categories cannot have Processes assigned to them. Furthermore, Processes assigned to an inactive Category no longer display in the New Request screen even though such Processes may be active.

     This is a required setting.

4. Click Save.

Search for a Process Category

Follow these steps to create a new Process Category:

1. View your Process Categories.

2. Enter in the Search setting the text to filter Process Categories by name.

As you enter text into the Search setting, Process Categories display that match your entered text.

No Process Categories?

If no Process Categories exist, the following message displays: No Results.

Display Information the Way You Want It

​Control how tabular information displays, including how to sort columns or how many items display per page.

Delete a Process Category

To delete a Process Category, no Processes can be assigned to it. If any Processes are assigned to the Process Category, its Delete Category option does not display. Reassign those Processes to another Process Category.

Deleting a Process Category cannot be undone.

Follow these steps to delete a Process Category:

1. View your Process Categories.

2. Click the menu, and then select the Delete Category option for the Process Category to delete. A message displays to confirm deletion of the Process Category.  

   

3. Click Confirm. The following message displays: The category was deleted.