Organize Your Inbox
Set how you want tabular information to display in Task and Request lists.
Filter Information in Tasks and Requests Lists
Task list and Request list can be filtered using several criteria. Watch the following product tour to learn how to create filters and find the tasks you need:
Follow these steps to filter your request or task list:
View your Task list or Request list.
Hover over a column header and click the three dots. This will open a window displaying the filter criteria.
Click sort ascending to sort data in alphanumeric order or sort in chronological order if the data is dates/times.
Click sort descending to sort data in alphanumeric descending order or sort in inverse chronological order if the data is dates/times.
In the Filter the column section, from the Operator setting, select one of the following according to the data type:
If the column data type is a number or a date, select of these operators: =, <, <=, >, >=, between, in, contains, regex.
If the column data type is a string, select one of these operators: =, in, contains, regex.
If the column is a task status, select one of these operators: =, in.
In the Type value setting, enter the criteria for the filter. For example, the process or recipient name.
Click + to add a filter column. Then, select And or Or from the Select an Operator setting.
Click Apply to apply to filter the request or task list based on the filter configuration.
Otherwise, click Cancel to cancel the filter criteria and close the window.
Click Clear to remove all previous filters.
From the request list, a filter can not be created on the Task column.
How to use Regex?
Regular expressions, or regex, are patterns composed of characters and symbols used to find specific sequences in text. For an introduction to regex syntax, check out this primer. To practice and refine your regex skills, RegExr is an excellent tool, offering interactive examples and a platform for testing your patterns.
Follow these steps to filter cases that have a number in their process name.
From a list of cases, go to the Process column.
Click the ellipses to the left of the column to view filter options.
From the Operator setting, select regex.
In the Type value setting, enter the regex pattern
\d
.
Only process with a number in their are displayed.
Customize Tasks and Requests Lists
Learn how to add/remove columns from Task and Request lists effectively by customizing icons, columns, and sharing options.
Follow these steps to customize your request or task list:
View your Request list or Task list.
Edit the following information in the Configuration tab about your list as necessary:
Name: The Name setting displays the name of your list.
Icon: Click the Icon drop-down menu to select one of the available images. Otherwise, use the Upload Custom Icon button to use a custom image. Note: The icon must not be larger than 2 KB.
Click Save.
Configure the Columns
Follow these steps to add/remove columns from the list:
Select the Columns tab to view active and available columns.
The Active Columns section shows the columns currently displayed in the request/task list. The order from top to bottom in this section corresponds to the left to right order in the request/task list.
To add a new column, drag it over from the Available Columns list.
Click, hold, and move active and available columns up or down to change their order in the list.
Share with Users and Groups
Follow these steps to share the customized request/task list with other users or groups:
Click the Shared with Users tab.
Adjust the toggle for each user you want to share your list with. When the toggle key is enabled, the user can use your list, but cannot configure, hide, or delete it.
Click Save.
Click the Shared with Groups tab.
Adjust the toggle for each user you want to share your list with. When the toggle key is enabled, the user can use your list, but cannot configure, hide, or delete it.
Click Save.
Last updated