Text Annotation and Association Elements

Add, delete, and configure Text Annotation and Association elements in your Process model.

Don't Know What a Text Annotation Element Is?

See Process Modeling Element Descriptions for a description of the Text Annotation element.

Permissions Required

Your user account or group membership must have the following permissions to configure a Text Annotation or Association element in the Process model unless your user account has the Make this user a Super Admin setting selected:

• Processes: Edit Processes

• Processes: View Processes

See the Process permissions or ask your Administrator for assistance.

Add a Text Annotation Element to the Process Model

Permissions are required to do this.

Follow these steps to add a Text Annotation element to the Process model:

1. View your Processes. The Processes page displays.

2. Create a new Process or click the Open Modeler iconto edit the selected Process model. Process Modeler displays.
3. Locate the Text Annotation element in the Elements and Connectors palette that is to the left of the Process Modeler canvas. If the Hide Menus buttonis enabled, the Elements and Connectors palette displays the Text Annotation element's icon.
4. Drag the element into the Process model canvas where you want to place it. If a Pool element is in your Process model, the Text Annotation element cannot be placed outside of the Pool element.

Text Annotation element

After the element is placed into the Process model, you may adjust its location in the following ways:

• Move the element by dragging it to a new location.

• Select the element with other elements and/or connectors, and then move them collectively by dragging them to new locations in relation to one another.

• Align and/or distribute the element in relation to other selected elements and/or connectors.

Moving a Text Annotation element has the following limitations in regards to the following Process model elements:

• Pool element: If the Text Annotation element is inside of a Pool element, it cannot be moved outside of the Pool element. If you attempt to do so, Process Modeler places the Text Annotation element inside the Pool element closest to where you attempt to move it.

• Lane element: If the Text Annotation element is inside of a Lane element, it can be moved to another Lane element in the same Pool element. However, the Text Annotation element cannot be moved outside of the Pool element.

Change a Text Annotation Element's Color

The Text Annotation element and description are black-colored by default. After a Text Annotation element is added to a Process model, its shape and label color can be changed. Element and connector colors may only be changed individually.

Permissions are required to do this.

Follow these steps to change the color and description for a Text Annotation element:

1. View your Processes. The Processes page displays.

2. Click the Open Modeler iconto edit the selected Process model. Process Modeler displays.
3. Select the Text Annotation element to change its color. Available options display above the selected element.
4. Click the Open Color Palette icon. The color palette displays.
5. Do one of the following to change the color:

   • Select a color swatch: Select one of the color swatches from the color palette. The Text Annotation element and description change to that color.

   • Specify a custom color: Click theicon to display the color selector, and then select a color, enter the Hex color code, or enter the red, green, blue, and alpha color values for the custom color. The Text Annotation element and description change to that color.
   • Reset to the default color: Click theicon to reset the Text Annotation element and description to its default color.

Copy a Text Annotation Element

Copying a Text Annotation element copies the original along with its current settings, making it easier and faster to continue designing without adding default elements or connectors with their default settings.

The copied Text Annotation element displays below the original. Any Association elements the original Text Annotation element has are not copied.

Permissions are required to do this.

Follow these steps to copy a Text Annotation element in your Process model:

1. ​View your Processes. The Processes page displays.

2. Click the Open Modeler iconto edit the selected Process model. Process Modeler displays.
3. Select the Text Annotation element to copy. Available options display above the selected element.
4. Click the Copy Element icon. The Process model element copies.

Delete a Text Annotation Element

Permissions are required to do this.

Follow these steps to delete a Text Annotation element from your Process model:

1. ​View your Processes. The Processes page displays.

2. Click the Open Modeler iconto edit the selected Process model. Process Modeler displays.
3. Select the Text Annotation element to delete. Available options display above the selected element.
4. Click the Delete icon. The Text Annotation element deletes, including all its Association elements.

Text Annotation Element Settings

The Text Annotation element has the following panels that contain settings:

• Configuration panel

  • Edit the element name

• Documentation panel (available when the Documentation package is installed)

  • Edit the element's description displayed in Process documentation

• Advanced panel

  • Edit the node's identifier value

Configuration Panel Settings

Edit the Annotation Description

Process Modeler automatically assigns a default value to a new Text Annotation element. However, change the annotation description to provide context to your Process model.

Permissions are required to do this.

Follow these steps to edit the annotation description for a Text Annotation element:

1. Select the Text Annotation element from the Process model in which to edit its name. Panels to configure this element display.

2. Expand the Configuration panel if it is not presently expanded. The Text to Show setting displays.
3. In the Text to Show setting, edit the selected Text Annotation element's text to display in the Process model and then press Enter.

Documentation Panel Settings

Edit the Element's Description Displayed in Process Documentation

If the Documentation package is installed, describe the element's purpose and how it functions in the Process. This description does not affect Requests for the Process, but may be useful for Process model maintenance such as how the element is configured. Edit information by using the What-You-See-Is-What-You-Get (WYSIWYG) rich text editor.

A Process's entered documentation displays by selecting the View Documentation icon for that Process.

Package Required

The Documentation package must be installed to view or edit the documentation for a Process element. Use the Documentation package to view documentation for Processes that includes an image of the Process map and entered description of its elements and connectors.

Follow these steps to edit the description for an element:

1. Select the element from the Process model in which to edit its description. Panels to configure this element display.

2. Expand the Documentation panel if it is not presently expanded. The Description setting displays.
3. In the Description setting, edit the information to display when viewing documentation for this element and then press Enter. Alternatively, use the What-You-See-Is-What-You-Get (WYSIWYG) rich text editor to stylize your text by clicking the More icon.

   Follow these guidelines to use the WYSIWYG rich text editor to stylize your text:

   • Undo changes: Click on theicon to undo the last action.
   • Redo changes: Click on theicon to redo the last undone action.
   • Insert/Edit Link: Click on theicon to convert the selected text into a hyperlink. Follow these steps to create a hyperlink:

     1. Select the required text from the Rich Text control.

     2. Click on theicon. The Insert/Edit Link screen displays.
     3. In the URL setting, enter the destination URL.

     4. In the Text to display setting, edit or enter the text displayed in the Rich Text control.

     5. In the Title setting, enter the text to display when a user hovers over the displayed text.

     6. From Open link in… drop-down menu, select one of these options:

        • New window: Select this option to open the destination page in a new browser window.

        • Current window: Select this option to open the destination page in the current browser window.

   • Insert/Edit Image: Click on the Insert/Edit Image iconto insert an image. Follow these guidelines:

     1. Click on the Insert/Edit Image icon.
     2. The Insert/Edit Image screen displays:
     3. In the Source setting, enter a URL for the image.

     4. In the Alternative Description setting, enter the text to display if the source URL of the image is not accessible.

     5. In the Width setting, enter the maximum width for the image.

     6. In the Height setting, enter the maximum height for the image.

     7. Toggle the Constrain Proportions iconto maintain the width-height ratio of the image to its original proportion.
     8. Click Save.

   • Insert Page Break for PDF: Click on the Insert Page Break for PDF iconto insert a page break when a PDF document is created for this documentation if your browser supports this feature.
   • Format text: Follow these guidelines to format text:

     • Headings: From the Paragraph/Formats menu, select Headings and then select a heading size.

     • Bold: Do one of the following:

       • From the editor toolbar, select theicon.
       • From the Paragraph/Formats menu, select Inline and then Bold.

     • Italics: Do one of the following:

       • From the editor toolbar, select theicon.
       • From the Paragraph/Formats menu, select Inline and then Italic.

     • Underline: From the Paragraph/Formats menu, select Inline and then Underline.

     • Strikethrough: From the Paragraph/Formats menu, select Inline and then Strikethrough.

     • Superscript: From the Paragraph/ Formats menu, select Inline and then Superscript.

     • Subscript: From the Paragraph/Formats menu, select Inline and then Subscript.

     • Code: From the Paragraph/Formats menu, select Inline and then Code.

     • Paragraph: From the Paragraph/Formats menu, select Blocks and then Paragraph.

     • Blockquote: From the Paragraph/Formats menu, select Blocks and then Blockquote.

     • Division: From the Paragraph/Formats menu, select Blocks and then Div.

     • Preformatted: From the Paragraph/Formats menu, select Blocks and then Pre.

     • Change text color: Use the Text Color drop-down to change text color. Click on theicon. The color palette displays. Do one of the following:

       • Select one of the color swatches from the color palette. The selected text changes to that color.

         • Click theicon to select a custom color from the Color Picker.
         • Click theicon to reset the text to its default color.
     • Align text: Follow these guidelines to align text:

       • Left align: Do one of the following:

         • From the editor toolbar, use theicon to left-align text.
         • From the Paragraph/Formats menu, select Align and then Left.

       • Center align: Do one of the following:

         • From the editor toolbar, use theicon to center-align text.
         • From the Paragraph/Formats menu, select Align and then Center.

       • Right align: Do one of the following:

         • From the editor toolbar, use theicon to right-align text.
         • From the Paragraph/Formats menu, select Align and then Right.

       • Justify: Do one of the following:

         • From the editor toolbar, use theicon to justify text.
         • From the Paragraph/Formats menu, select Align and then Justify.

     • Insert a bullet list: Use theicon to format text as a bulleted list.
     • Insert a numbered list: Use theicon to format text as a numbered list.
     • Indent text: Click on theicon to increase text indenting.
     • Outdent text: Click on theicon to decrease text indenting.

Advanced Panel Settings

Edit the Node's Identifier Value

Process Modeler automatically assigns a unique value to each Process node added to a Process model. However, a node's identifier value can be changed if it is unique to all other nodes in the Process model, including the Process model's identifier value.

Permissions are required to do this.

All identifier values for all nodes in the Process model must be unique.

Follow these steps to edit the identifier value for a Text Annotation element:

1. Select the Text Annotation element from the Process model in which to edit its identifier value. Panels to configure this element display.

2. Expand the Advanced panel if it is not presently expanded. The Node Identifier setting displays. This is a required setting.
3. In the Node Identifier setting, edit the Text Annotation element's identifier to a unique value from all nodes in the Process model and then press Enter.

Add an Association Element

Don't Know What an Association Element Is?

See Process Modeling Element Descriptions for a description of the Association element.

Permissions are required to do this.

Follow these steps to add an Association element to the Process model:

1. View your Processes. The Processes page displays.

2. Create a new Process or click the Open Modeler iconto edit the selected Process model. Process Modeler displays.
3. Add a Text Annotation element to the Process model.

4. Select the Text Annotation element from which you want to add an Association element. Available options display to the right of the selected element.

   
5. Click the Association Flow icon.
6. Click the Process model element to which the Text Annotation element describes. The Annotation element is placed.

   
7. Repeat steps 5 and 6 to reference another Process model element that the Text Annotation element describes as necessary.

Change the Color of an Association Element

The Association element is black-colored by default. After an Association element is added to a Process model, its color can be changed. Element and connector colors may only be changed individually.

Permissions are required to do this.

Follow these steps to change the color for an Association element:

1. View your Processes. The Processes page displays.

2. Click the Open Modeler iconto edit the selected Process model. Process Modeler displays.
3. Select the Association element to change its color. Available options display above the selected element.
4. Click the Open Color Palette icon. The color palette displays.
5. Do one of the following to change the color:

   • Select a color swatch: Select one of the color swatches from the color palette. The Association element changes to that color.

   • Specify a custom color: Click theicon to display the color selector, and then select a color, enter the Hex color code, or enter the red, green, blue, and alpha color values for the custom color. The Association element changes to that color.
   • Reset to the default color: Click theicon to reset the Association element to its default color.

Delete an Association Element

Permissions are required to do this.

Follow these steps to delete an Association element from your Process model:

1. ​View your Processes. The Processes page displays.

2. Click the Open Modeler iconto edit the selected Process model. Process Modeler displays.
3. Select the Association element from the Text Annotation element from which to delete. Available options display above the selected element.
4. Click the Delete icon. The Process model element deletes.

Association Element Settings

The Association element has the following panels that contain settings:

• Configuration panel

  • Edit the element's identifier value

  • Edit the direction of the Text Annotation element's reference

Configuration Panel Settings

Edit the Element's Identifier Value

Process Modeler automatically assigns a unique value to each Process element added to a Process model. However, an element's identifier value can be changed if it is unique to all other elements in the Process model, including the Process model's identifier value.

Permissions are required to do this.

All identifier values for all elements in the Process model must be unique.

Follow these steps to edit the identifier value for an Association element:

1. Select the Association element from the Text Annotation element in which to edit its identifier value. The Configuration panel displays.

2. Expand the Configuration panel if it is not presently expanded. The Node Identifier setting displays. This is a required setting.

   
3. In the Node Identifier setting, edit the Text Annotation element's identifier to a unique value from all elements in the Process model and then press Enter.

Edit the Direction of the Text Annotation Element's Reference

Use the Annotation element to place a directional arrow that points between the Text Annotation element and the element it describes.

Permissions are required to do this.

Follow these steps to edit the directional arrow that points between the Text Annotation element and the element it describes:

1. Select the Association element from the Text Annotation element in which to edit its annotation description. The Configuration setting section displays.

2. Expand the Configuration panel if it is not presently expanded, and then locate the Direction setting.

   
3. From the Direction drop-down menu, select the direction in which the arrow points between the Text Annotation element and the element it describes. Select one of the following options:

   • None: Select the None option to not display an arrow that indicates the reference between the Text Annotation element and the element it describes.

     
   • One: Select the One option to display an arrow that points from the Text Annotation element to the element it describes. This is the default option.

     
   • Both: Select the Both option to display arrows to and from the Text Annotation element's referencing element.

     

Related Topics

pageProcess Modeling Element DescriptionspageView Active and Inactive ProcessespageCreate a New Process